ACCOUNTING CLERK

Accounting Assistant
The Accounting Assistant is responsible for day-to-day Accounts Receivable (A/R) updates and follow-ups that will lead to
regular funds collection. Posts vendors invoices, keeps petty cash and expenses reimbursement reports current and assists with credit cards reconciliations. Prepares cash and cheques bank deposits.

This position reports to the Financial Manager, supervised by the Accounting Specialist.

REQUIREMENTS

• Secondary school graduate.
• Post secondary school graduate with business courses preferred.
• 1+ years of experience in an office environment performing accounting duties.
• 2+ years of experience with an accounting function preferred.
• Strong understanding of computerized systems.
• Detail oriented to verify computer transactions.
• Must be able to operate a computer and understand the accounting system modules that are required, such as Customer Billing, Accounts receivable, Accounts payable, Job costing and General Ledger.
• Proficient in MS Office Applications.
• Able to work in an office environment and use a computer.
• Strong mathematical skills – must have a good understanding and knowledge of basic math and accounting.

ESSENTIAL FUNCTIONS

• Perform daily computerized A/R and A/P transactions.
• Ensure that all A/R statements and payment reminders, if needed, are regularly sent to the customers and report any irregularities and problems.
• Ensure that petty cash expenses and credit cards reports are up to date.
• Gather all information related to disputed invoices for the Financial Manager’s decision.
• Assist the Financial Manager and Accounting Specialist in all accounting related matters.
• Collect and post approved cost invoices.
• Send A/R statements to customers via emails.
• Follow up on emails to customers showing not cleared past due invoices6.4 Keep a log of all collection efforts for future reference and follow up.
• Prepare monthly petty cash expenses and credit cards reports.
• Prepare bank deposits.
• Assist with cash and credit cards expenses reconciliation.
• Filing.
• Other tasks as assigned by Financial Manager.

PERFORMANCE CRITERIA

• Accounts payable and receivable records are correct and current.
• Ensure that Management is aware of serious payment delays.
• Petty cash and credit cards expenses reports are correct.
• Deposits are done properly with no errors.