Since 2000, Toper Temps has been a trusted staffing agency in Ontario, providing top-quality staffing solutions to businesses of all sizes. With a reputation for delivering excellent results, Toper Temps' team of experts ensures a seamless transition and productive workforce for their clients. Whether short-term or long-term, Toper Temps is the go-to partner for high-quality staffing solutions.
Job Overview:
We are seeking a dedicated Office Manager / Administrative Assistant to join our team in the GTA. The ideal candidate will play a crucial role in supporting our office operations and ensuring smooth administrative processes. Ideal candidate will have experience in construction consultant firms.This position offers an opportunity for a detail-oriented individual with excellent organizational skills to contribute to our team.
This will be a temp to perm position:
Key Responsibilities:
- Timesheet Management:
- Collect, review, and process staff timesheets.
- Ensure accuracy and completeness of timesheet entries.
- Billing/Invoices:
- Prepare and send project bills/invoices to clients.
- Track and follow up on outstanding invoices.
- Bookkeeping:
- Maintain financial records and perform basic bookkeeping tasks.
- Reconcile bank statements and manage accounts payable/receivable.
- Administrative Support:
- Manage phone systems, direct calls, and take messages as needed.
- Provide administrative support to various departments within the organization.
- Assist with payroll processing and maintain accurate records.
- Handle office tasks such as filing, data entry, and correspondence.
- Support clerical duties including photocopying, scanning, and organizing documents.
- Marketing coordination; marketing materials preparation; coordinating marketing platforms including Google Ads, Instagram, FB, etc.
- Assist in team management by coordinating schedules and appointments.
- Serve as a file clerk by organizing and maintaining physical and digital files.
- Support human resources functions such as scheduling interviews and onboarding new employees.
- Coordination:
- Coordinate with project managers and accounting functions to ensure smooth workflow.
Qualifications:
- Proven experience as an office manager, administrative assistant, or in a similar role.
- Experience in construction, consulting, engineering, or architectural firms preferred.
- Strong organizational skills and the ability to multitask.
- Excellent attention to detail and accuracy.
- Proficiency with Microsoft Office (Word, Excel, Outlook) and QuickBooks accounting software.
- Strong communication skills, both written and verbal.
- Basic knowledge of accounting principles and bookkeeping.
- Familiarity with payroll processes and record-keeping.
- Experience with phone systems operation.
- Exposure to human resources functions is a plus.
Skills:
- Phone systems
- Administrative
- Payroll
- Office management
- Clerical
- Team management
- QuickBooks
- File management
- Human resources
Benefits:
- Competitive salary.
- Paid time off.
- Opportunities for professional development.
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