Procurement Compliance Administrator

 Position:              Procurement Compliance Administrator

Department:       Finance/Procurement

PAYGRADE:          109E  

Pay:                          Mn: $65,239.20 / Mid: $83,181.28 / Max: $101,121.28 annually

DEADLINE:           Wednesday, Sept 24, 2025

JOB SUMMARY

The purpose of this classification is to provide operational and process support for all CCWA departments in the execution of procurement activities, such as compliance with established purchasing policies.

ESSENTIAL JOB FUNCTIONS

Review and approve requisitions through the ERP financial system for procurement compliance. This responsibility will include ensuring justification and supporting documents are accurate, complete and properly attached to each requisition.   

Assist departments in adhering to all State of Georgia Codes, CCWA Procurement Policies and Procedures, and Purchasing Card and Credit Card Policies and Procedures by developing and delivering compliance training, providing procurement assistance when needed. 

Responsible for receiving, documenting, vetting, and approving post award documents, such as Risk Management requirements/Certificates of Insurance (COI) and Payment and Performance bonds and ensuring ongoing compliance of COIs. 

Provides day to day administration for CCWA’s credit card and purchasing card programs to ensure compliance with established policies and procedures as set forth by the State of Georgia Purchasing Card Policy and Clayton County Water Authority. 

Prepare the annual e-Verify report for the State of Georgia. In addition, monitor and review all departments submissions of the Senate Bill 529 which is the “Georgia Security and Immigration Compliance Act” of 2006 (Act 457) throughout the fiscal year for compliance reporting to the State of Georgia.  

Evaluate sole source justifications to ensure compliance with established procurement policies and regulations. Review requests for completeness, accuracy, and validity of rationale; verify that no reasonable alternatives or competitive options exist; and provide guidance to requestors on strengthening justifications or pursuing alternative sourcing strategies when necessary. Maintain thorough documentation of approvals to support audit readiness and promote transparency in the procurement process

Maintain procurement documentation in accordance with CCWA’s records management policies.  

In conjunction with other Procurement team members, tracks and reports Procurement Levels of Service on a quarterly and annual basis.  

Supports the Procurement Manager in maintaining and updating the most current version of the CCWA Procurement Policy Manual.  

Processes a variety of documentation associated with department/division operations, within designated timeframes and per established procedures receives and reviews various documentation; reviews, completes, processes, forwards or retains as appropriate; prepares or completes various forms, reports, correspondence, and other documentation; compiles data for further processing or for use in preparation of department reports; and maintains computerized and/or hardcopy records.  

Operates a personal computer to enter, retrieve, review, or modify data, utilizing word processing, spreadsheet, database, Internet, e-mail, or other software; and operates general office or other equipment as necessary to complete essential functions.  

Communicates with Manager, other CCWA employees, vendors, third party service contractors, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems.  

Performs other duties as assigned.

MINIMUM REQUIREMENTS TO PERFORM WORK

Bachelor’s degree in Business, Law, Accounting, or Public/Business Administration, or a related field; supplemented by three (3) years of experience in procurement in a government setting; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.   

Must be able to demonstrate proficiency in performance of the essential functions and learn, comprehend, and apply all CCWA or departmental policies, practices, and procedures necessary to function effectively in the position.

Specific License or Certification (Preferred):

• Certified Professional Public Buyer (CPPB)

PHYSICAL DEMANDS:

Tasks may involve some pushing and/or pulling of objects and materials of light weight; tasks may also involve extended periods of time at a keyboard or workstation. Some tasks require the ability to perceive and discriminate colors or shades of colors, sounds, and visual cues or signals. Some tasks require the ability to communicate orally.

At CCWA, it is our policy to provide equal employment opportunities to all employees, including temporary employees, and applicants for employment based on qualifications, abilities, and merit. Therefore, CCWA prohibits discrimination against employees, applicants or any other legally covered persons because of race, color, religion, national origin, age, sex (including pregnancy, sexual orientation and gender identity or expression), citizenship, genetic information, disability status, past, current, or prospective membership in the uniformed services or any other characteristic protected under applicable federal, state, or local law. This policy applies to all terms and conditions of employment, including, but not limited to job advertisements, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, benefits, and training.